Pre-Project Survey

The pre-project survey is a mandatory stage before the industrial implementation of the "AI Estimator" system. Based on the results of the survey, a technical specification, target architecture of the solution is formed, and the choice of a version with a fixed implementation cost is confirmed.

The survey is conducted by a team of analysts and engineers together with key specialists from the client: estimators, engineers, procurement specialists, IT service, and heads of tender departments.

Cost of the stage: 180,000 RUB.

Goal of the stage: formalization of the task of implementing the AI Estimator and defining the project boundaries.

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Implementation Costs

Version	Implementation Cost
Basic	56,000 RUB
Standard	350,000 RUB
Professional	700,000 RUB

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What’s Included

1. Process Analysis

• Study of current business processes for estimating and preparing commercial proposals
• Identification of decision-making points and areas of responsibility
• Analysis of the current workload on estimators
• Assessment of the volume and types of projects processed
• Identification of bottlenecks and time losses

2. Interviews

• Working with direct users of the product (estimators, engineers)
• Interviews with IT specialists and 1C administrators
• Interviews with heads of tender and procurement departments
• Gathering requirements and expectations from the system

3. Data Sources

• Identification of data formats, files, systems (PDF, images, Excel)
• Analysis of existing price lists, material directories, and suppliers
• Assessment of historical estimates and commercial proposals

4. Integrations

• Preliminary analysis of accounting and related systems (1C, ERP, file storage)
• Assessment of readiness for integration with 1C (reading/writing nomenclature, prices, balances)

5. Architecture

• Formation of the target architecture of the solution
• Definition of the composition of modules and system configuration
• Recommendation for choosing the product version (Basic, Standard, Professional)
• Definition of the implementation phases

6. Technical Specifications

• Preparation and approval of technical specifications
• Description of functional requirements and usage scenarios
• Definition of acceptance criteria

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Survey Results

As a result of the pre-project survey, the client receives:

• Survey Results Report — description of the current state of processes, identified problems, and recommendations
• Target Architecture of the Solution — diagram of interaction between AI Estimator and enterprise systems
• Technical Specification for Implementation — approved document with functional requirements and acceptance criteria
• Recommendation for Product Version — justification for choosing the optimal version (Basic, Standard, Professional)
• Implementation Schedule — stages, deadlines, responsible parties
• Commercial Proposal for Implementation — final cost (license + implementation)

Procedure

Stage	Duration
Project launch, data collection	1–2 days
Interviews with specialists	3–5 days
Data, systems, and infrastructure analysis	3–5 days
Formation of target architecture	2–3 days
Preparation of technical specifications and version selection	3–5 days
Approval of results with the client	2–3 days